chpac-staff AT lists.ibiblio.org
Subject: Chpac-staff mailing list
List archive
- From: "Steve Wright" <swright AT townofchapelhill.org>
- To: <chpac-staff AT lists.ibiblio.org>
- Subject: [Chpac-staff] meeting 5/28
- Date: Tue, 27 May 2008 10:38:40 -0400
Dear CHPAC, There will be a special meeting of the entire Commission
tomorrow night, Wednesday May 28, at 6 pm in the HR Training Room of Town Hall
to consider a memo to Council requesting Frank’s reappointment. We
need a quorum (8 of 14 Commissioners), so please let me know if you may attend
or not. This meeting should be brief. After this item the Percent
For Art committee will commence with its regularly scheduled meeting (agenda
attached). Please let me know if you may attend tomorrow night. Thanks, Steve From: Steve Wright Dear CHPAC, Attached is the draft memo. -Steve From: Steve Wright Dear CHPAC, Erica asked that I send her letter below to the Commission.
Later this afternoon I will forward to you for comment the draft memo that will
be submitted to the Town tomorrow (Friday). - Steve Dear CHPAC, Last Monday night the Town Council reviewed and voted on the two Commission
members who were up for reappointment: Louise and Frank. We had requested of
the Council that they only reappoint Louise and Frank and to hold off on any
new reappointments until Jeffrey came on board (see appointment recommendations
attached). Due to a series of unfortunate circumstances, Frank's renewal was not
approved. The Executive Committee wants you to know what happened and what we can
do to reverse the decision. 1) We are attaching the ballot tally that we were given by the Town. You
will see that there were six new applicants, bringing the total of eight
possible people to vote for. The Council was allowed to vote for six.
Five votes are required for appointment or reappointment - a majority of the
nine-person Council. The Commission was not informed of these new applicants, even though
there is a procedure in place that stipulates that process. A memo to Steve
from the Clerk said, As part of the Council Procedure Manual (link provided below)
the Council receives all viable applicants as of the Monday prior to the
meeting where the appointment is held. There is typically a gap in
the time between when the advisory boards hold their meeting for which
they make their recommendation (April 9) and the Monday cut off for the
ballot (May 12). This is how there are applicants on the Council ballot
that the board has not considered. Upon
our request yesterday we have now received the four additional applications not
previously shared with the CHPAC (attached). 2) As far as we can tell, the Council
members received their voting sheet before Monday's meeting, without any
supporting documents that would explain our request, and without specific
notation of who were incumbents. 3) There were three key Council members absent who did not get to vote:
Kleinschmidt, Strom and Ward. What we are doing/can do: 1) As of this morning, there are phone messages awaiting Roger Stancil
and Mark Kleinschmidt (although Mark is out of town until 5/25). Frank, Debbie
and Steve are meeting with Roger Friday morning to discuss budget issues and
hopefully Roger will be apprised enough before that meeting to be able to have
a discussion with them about next steps. 2) A memo is being drafted requesting that the Council hold
another vote at the next Council Business Meeting, June 9 and advocating for
the reappointment of our Chair. Memoranda for the June 9 Council Meeting
are due to the Clerk’s Office tomorrow (Friday), so we will circulate the
draft to the Commission via email this afternoon. If there are any
objections please reply before noon tomorrow so we may meet the Clerk’s
deadline. 3) We also think that the procedures for voting on Commission and other
Advisory committee volunteers should be reexamined by the Council. ________________________ :
Debbie Hepp :
Design & Marketing Consultant :
Ballyhoo Studio :
phone & fax 919.942.9485
|
Attachment:
08-05 Agenda PFA.doc
Description: 08-05 Agenda PFA.doc
- [Chpac-staff] meeting 5/28, Steve Wright, 05/27/2008
Archive powered by MHonArc 2.6.24.