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- From: "Steve Wright" <swright AT townofchapelhill.org>
- To: <chpac-staff AT lists.ibiblio.org>
- Subject: Re: [Chpac-staff] reappointment request
- Date: Thu, 22 May 2008 17:10:51 -0400
Dear CHPAC, Attached is the draft memo. -Steve From: Steve Wright Dear CHPAC, Erica asked that I send her letter below to the
Commission. Later this afternoon I will forward to you for comment the
draft memo that will be submitted to the Town tomorrow (Friday). - Steve Dear CHPAC, Last Monday night the Town Council reviewed and voted on the two
Commission members who were up for reappointment: Louise and Frank. We had
requested of the Council that they only reappoint Louise and Frank and to hold
off on any new reappointments until Jeffrey came on board (see appointment
recommendations attached). Due to a series of unfortunate circumstances, Frank's renewal was not
approved. The Executive Committee wants you to know what happened and what we can
do to reverse the decision. 1) We are attaching the ballot tally that we were given by the Town.
You will see that there were six new applicants, bringing the total of eight
possible people to vote for. The Council was allowed to vote for six.
Five votes are required for appointment or reappointment - a majority of the
nine-person Council. The Commission was not informed of these new applicants, even though
there is a procedure in place that stipulates that process. A memo to Steve
from the Clerk said, As part of the Council Procedure Manual (link provided below)
the Council receives all viable applicants as of the Monday prior to the
meeting where the appointment is held. There is typically a gap in
the time between when the advisory boards hold their meeting for which they
make their recommendation (April 9) and the Monday cut off for the ballot
(May 12). This is how there are applicants on the Council ballot that
the board has not considered. Upon our
request yesterday we have now received the four additional applications not
previously shared with the CHPAC (attached). 2) As far as we can tell, the Council
members received their voting sheet before Monday's meeting, without any
supporting documents that would explain our request, and without specific
notation of who were incumbents. 3) There were three key Council members absent who did not get to vote:
Kleinschmidt, Strom and Ward. What we are doing/can do: 1) As of this morning, there are phone messages awaiting Roger Stancil
and Mark Kleinschmidt (although Mark is out of town until 5/25). Frank, Debbie
and Steve are meeting with Roger Friday morning to discuss budget issues and
hopefully Roger will be apprised enough before that meeting to be able to have
a discussion with them about next steps. 2) A memo is being drafted requesting that the Council hold
another vote at the next Council Business Meeting, June 9 and advocating for
the reappointment of our Chair. Memoranda for the June 9 Council Meeting
are due to the Clerk’s Office tomorrow (Friday), so we will circulate the
draft to the Commission via email this afternoon. If there are any
objections please reply before noon tomorrow so we may meet the Clerk’s
deadline. 3) We also think that the procedures for voting on Commission and other
Advisory committee volunteers should be reexamined by the Council. ________________________ :
Debbie Hepp :
Design & Marketing Consultant :
Ballyhoo Studio :
phone & fax 919.942.9485
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Attachment:
Appointments recommendation 5-23-08_v1.doc
Description: Appointments recommendation 5-23-08_v1.doc
-
[Chpac-staff] reappointment request,
Steve Wright, 05/22/2008
- [Chpac-staff] reappointment request, Janet Kagan, 05/22/2008
- <Possible follow-up(s)>
-
Re: [Chpac-staff] reappointment request,
Steve Wright, 05/22/2008
- Re: [Chpac-staff] reappointment request, Pamela Pease, 05/22/2008
- Re: [Chpac-staff] reappointment request, Scott Radway, 05/22/2008
-
Re: [Chpac-staff] reappointment request,
Lowell Roberts, 05/22/2008
- Re: [Chpac-staff] reappointment request, Frank Webb, 05/22/2008
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