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  • From: "Jeff Cohen" <jeffreylcohen AT mindspring.com>
  • To: "Chpac-Staff" <chpac-staff AT lists.ibiblio.org>
  • Subject: [Chpac-staff] Meeting with Town Attorney and Town Manager
  • Date: Tue, 20 Jul 2004 12:38:54 -0400

Hello CHPAC:
 
This morning Kate and I met with the Town Attorney, Ralph Karpinos; Deputy Town Manager, Flo Miller; and outside Attorney Tom Higgins to begin the process of incorporation as a 501(c)3. Town staff brought us together with Tom to draw up the legal documents necessary for non-profit 501(c)3 filing. Town staff is not involved in the process, other than to make sure it is moving along to our satisfaction.
 
The Incorporation process:
1. Articles of Incorporation are drawn up and filed with the NC Secretary of State. This is largely a boiler-plate document with our mission statement.
 
2. Bylaws are drawn up and filed with the NC Dept of Revenue. We gave him our existing by-laws as a starting point.
 
3. 501(c)3 Excemption Document is drawn up and filed with the IRS. The approval of this document is what gives us 501(c)3 status. It could take anywhere from 2 - 6 months to get approval.
 
The executive committee will review these documents prior to their filing. We should expect to start to see these by the end of this week or early next week.
 
 
The other part of our transition process is to draw up the contract, or performance agreement, with the town. This will be the more complicated process, as we will need to lay out what we expect the town to provide for us, and the town will lay out what we provide for the town. This simultaneous process will start shortly, and we will keep you apprised of developments.
 
If you have any questions, or you would like to join the executive committee and be part of this process, please contact me or Kate.
 
Thanks,
Jeff


  • [Chpac-staff] Meeting with Town Attorney and Town Manager, Jeff Cohen, 07/20/2004

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