Ag consultant sought in Sullivan County

Michael Burns burns at
Tue Aug 31 08:46:37 EDT 2010

From: Sonja 

The Office of Planning released a RFP for programs to hire a 
consultant. I have pasted in the text as sending an attachment to the list does 
not work. Here is some of the text. It is due On Friday, 9/3.

PS - there is a group of progressive farmers here, working hard to get the 
county to focus on ag economic development! Please consider applying...for 
background call 
Cindy Gieger - 
dairy farmer - 845 - 482 - 5729

Sonja Hedlund - 
goats= sheep 845 482 4764

Prepared & Issued 
Sullivan County Dept. of 
Purchasing & Central Services
Sullivan County Government 
100 North St. – P.O. Box 
Monticello NY  12701
(845) 807-0515 
Dated: August 27, 2010

RFP#: R-10-27

The County of Sullivan is 
seeking firms/consultants interested in providing technical assistance to the 
Division of Planning and Environmental Management (SC Planning) in areas related 
to the preservation, promotion and development of agriculture and farmland in 
Sullivan County. The position requires that the applicant have experience with 
agricultural related issues within New York State, specifically Sullivan County. 

SC Planning is the lead-agency 
for this project and therefore will have oversight and provide direction to the 
selected consultant.

Farming in 
Sullivan County is at a crossroads. There is the undeniable potential for 
Sullivan County to provide a safe healthy food supply chain to many local and 
metro markets, and there is the fact that the number of farms in operation have 
been steadily decreasing. The decline is due to many factors such as the 
economic climate, taxes, and land values combined with government policies and 
standard farm practices which have our farmers exhausted, exasperated, and 
struggling financially. Investing time in diversification, distribution and 
other ways of reaching the lucrative metro markets and finding local outlets is 
not easy time-wise for farmers, or even fiscally possible in most cases.

that the centerpiece of a coordinated effort to spur the economic growth and 
rebirth of the Agricultural industry in Sullivan County resides within SC 
Planning, the Division is seeking to engage a consultant to provide assistance 
in conducting Agricultural Strategic Planning, Programmatic Administration, 
Business Development, and targeted Community and Economic Development related to 

consultant/firm will be responsible for maintaining, developing and promoting a 
viable agricultural economy in Sullivan County through Strategic Planning, 
Marketing/Branding, Project/Program Administration, Small Business Development, 
Funding/Financing Procurement, and General Land Use and Real Estate Development. 
Working with the agricultural community, which includes farmers and 
agri-businesses, as well as potential linkages, such as restaurants and retail 
businesses, will be a necessary component of this proposal. 

Project Scope
Consultant will be charged, at the direction of the Planning Commissioner, to 
expand upon prior work associated with the SC agricultural industry to develop a 
coordinated and comprehensive effort to create market demand for SC agricultural 
products through business development and strategic marketing professional 

The Planning 
Commissioner may request specific services related to special projects as they 
arise. Consultant activities shall include, but are not limited to, the 
Regular meetings with SC Planning, Agricultural 
Organizations and the agricultural community;
Prepare materials related to projects and/or administration 
of project funding;
Provide marketing, strategic and financial expertise;
Assist in the management and underwriting of Agricultural 
loan related documents;
Assist in enhancing and promoting the Sullivan County 
agricultural industry.
Identifying connections and linkages between the 
agricultural community and potential businesses (i.e. restaurants, retail, 
not-for-profits, etc.)

Contract Period
The Contract period shall be 
from September, 2010 through December 31, 2011. Upon mutual agreement, this 
contract may be extended, on a yearly basis, for an additional year. 

Payment shall be disbursed on 
a quarterly basis upon receipt of quarterly reporting requirements. 

The Consultant sought shall 
assemble a team with proven track record in:
Strategic Planning; 
Project/Program Administration; 
Small Business Development;
Funding/Financing Procurement; 
General Land Use and Real Estate Development.

The consultant/firm should 
have experience working within the Agricultural Community (i.e. feasibility or 
planning studies) and be able to demonstrate their familiarity with the state of 
agriculture in the region. 

The County reserves the right 
to reject any and all submittals, and to invite multiple firms to make 
presentations to SC Planning, the agricultural community, and to the Sullivan 
County Legislature.

Organization of Proposal
This section outlines the information that must be included in 
your response. Please respond with your information in the same order as the 
items in this section. All submissions shall be submitted as simply as possible 
and provide a straightforward, concise description of the capability of the 
proposer to satisfy the requirements of the RFP including resumes and machine 
specifications. Emphasis should be 
concentrated on accuracy, completeness, and clarity of content. All parts, 
pages, figures, and tables should be numbered and clearly labeled. Vague terms 
such as "consultant complies" or "consultant understands" should be avoided. 

Letter. Each response to the 
RFP should be accompanied by a letter that describes the key points of the 
proposal, summarizing the recommended approach for undertaking the task, and 
recommended budget and other cost considerations associated with the proposal 
and which is signed by an officer of the firm authorized to commit the Vendor to 
the obligations contained in the proposal. The cover letter should also include 
a phone number, fax number and e-mail address for the contact person. 

Information. Provide 
information related to yourself or your company and any company you are 
proposing to use as sub-contractors. Specifically address the 
Work you have done for 
the agricultural community, specifically in Sullivan County. 

Familiarity with issues 
facing the agricultural community, specifically in Sullivan County. 

Experience. Provide information that 
clearly demonstrates your organization's prior experience and background (both 
business and technical) in engagements similar to this project. This section 
must include:
A list of all clients/projects that related to agriculture 
and farmland preservation, promotion and development in the State of New York, 
specifically Sullivan County, along with the dates of engagement for each client 
and a summary of the services provided to the client. 
Names and contact information for at least three (3) 

Qualifications. Provide information 
that clearly demonstrates that your organization is qualified and competent to 
provide the requested services:
Résumés for the key personnel to be involved in providing 
services to the County.
List any licenses, certifications, or education required to 
perform these services. 

Scope of Work & Budget. Provide 
information that clearly demonstrates your objectives, activities/projects and 
timelines, as well as a detailed budget request for services. Hourly rates 
and/or generic fee schedules are not sufficient. The budget should clearly 
breakout costs for the remainder of 2010 and for the entire 2011 fiscal year. 
Final costs will be negotiated on a per project basis. Proposals that do not 
include a detailed budget will not be accepted. 

Insurance Requirements. The 
Consultant shall procure and maintain at its own expense until final completion 
of the work covered by the contract, insurance for liability for damages imposed 
by law of the kinds and in the amounts hereinafter provided, issued by insurance 
companies authorized to do business in the State of New York, covering all 
operations under the Contract whether performed by the Consultant or by his 

The successful Consultant shall furnish to the County all 
insurance requirements as outlined in the contract. 

Submission of 

Parties interested in seeking 
to be considered for Agricultural Consultant shall submit materials describing 
their proposal in triplicate, no later 
than 1:00PM, Friday, September 3, 2010.  

Proposals shall be submitted 

Kathy Jones, Director
Sullivan County Office of Purchasing and 
Central Services
100 North Street
P.O. Box 5012
Monticello, NY  12701

Proposals received after the deadline will 
not be accepted. The County of Sullivan reserves the right to reject any and 
all proposals and select the proposal that best meets the needs of the 


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