[Chtechcomm] Agenda for June 21 Technology Committee Meeting

Terri Buckner tbuckner at ibiblio.org
Fri Jun 17 14:19:53 EDT 2005


I think the lack of feedback (on the web plan and the current tech plan) 
is a result of us not understanding the process for moving a plan from 
committee to endorsement to implementation. After reviewing the Public 
Arts plan as well as a couple of others, and talking with the mayor's 
assistant, it's clear that we need staff to advocate for the plan. So 
while we were working on the premise that we are appointed by and 
responsible to the council, which is accurate, we still missed the boat 
since it's the manager who manages the day-to-day operations of staff. 
Without Bob and the manager's endorsement, our plans will continue to be 
presented and probably not responded to. So the question I have for the 
manager and the mayor is "If we could start over, what should we do 
differently in order to get the manager's support?" Should we have 
invited him to one of our meetings? Should Alan have presented it to him 
before we went to council? Should Bob have been our advocate?

There's also a format/detail issue. The public art committee developed a 
broad stroke plan and the manager took that plan and presented it to 
Council along with an implementation plan. We, on the other hand, 
developed a plan that is very specific and presented it to Council 
without any conversation with the manager. We expected someone (Bob or 
the manager) to endorse our detailed plan and add dates/costs to each of 
our tasks. But we didn't take into consideration the issues Bob felt 
needed to be addressed in the upcoming year. So he created his own plan, 
using some of our issues and not others. Somehow we need to figure out 
how to meld those two plans and figure out what we do when there is not 
agreement between committee and staff.


Gregg Gerdau wrote:

> Ralph and All,
> Many of us have been wondering the same thoughts about Council and 
> Manager feedback.  Some research was done by Terri, who cites the 
> following example.  Although perhaps a less complicated subject, these 
> offer some guidance and templates for discussion:
>     Here's an example of what we need to do with the Technology Plan -
>     Plan submitted by Public Art Commission:
>     _http://townhall.townofchapelhill.org/agendas/ca050523/4i1-Chapel%20Hill%20Public%20Arts%20Commission%20Report%20and%20Recommendations%20on%202005-2006%20Annual%20Public%20Art%20Plan.htm_ 
>     (Text rather than spreadsheet, linked to capital improvement
>     plans--in other words integrated with other Town planning process,
>     addresses interaction with other departments/boards, does not
>     include all the detail that our plan has)
>     Managers recommendation/resolution for adopting the plan:
>     _http://townhall.townofchapelhill.org/agendas/ca050523/4i2-Recommended%202005-06%20Public%20Art%20Plan.htm_ 
>     (defines the details--such as the scope of the commission's input,
>     budget, etc.)
> Thanks for feedback on the opening dialogue.  Keep 'em coming!
> Gregg
>     -----Original Message-----
>     *From:* Ralph Beisner [mailto:rbeisner at nc.rr.com]
>     *Sent:* Friday, June 17, 2005 4:40 PM
>     *To:* ggerdau at intelor.com; Chapel Hill Information Technology
>     Advisory Committee
>     *Subject:* Re: [Chtechcomm] Agenda for June 21 Technology Committee
>     Meeting
>     Gregg,
>     One area of concern I have had for sometime is that we rarely have
>     any direct feedback from the Council regarding reactions to those
>     things that have been proposed.  I would like to see some sort of
>     mechanism put in place that documents the Council's reactions to our
>     proposals so we have a better idea of how to proceed going forward. 
>     We should have a collaborative relationship that aids both sides in
>     doing what is best for our citizenry.
>     Ralph
>         ----- Original Message -----
>         *From:* Gregg Gerdau <mailto:ggerdau at intelor.com>
>         *To:* chtechcomm at lists.ibiblio.org
>         <mailto:chtechcomm at lists.ibiblio.org>
>         *Sent:* Friday, June 17, 2005 5:16 AM
>         *Subject:* [Chtechcomm] Agenda for June 21 Technology Committee
>         Meeting
>         Good Morning,
>         The agenda for our regular meeting on Tuesday evening was posted
>         on the Town's web site here
>         <http://www.townofchapelhill.org/ABC/agendas/technologyagenda.htm>. The
>         text of the agenda is coped below, for your convenience. I
>         understand that several other Council Members, including Mark
>         Kleinschmidt, may also attend.  This promises to be a most
>         informative meeting and I trust you will be able to attend (I
>         know Brandon Perkins is away on business).
>         As I mentioned in yesterday's preview message, I would like to
>         know your thoughts on what you would like to learn from the
>         Mayor and Manager in advance, as I prepare a brief introductory
>         message. This is "listen and learn time" to help achieve our
>         Committee's mission and purposes.
>         -Gregg
>         ------------------------------------------------------------------------
>             Town of Chapel Hill
>             Chapel Hill Technology Committee Regular Meeting
>                     Tuesday, June 21, 2005
>                     5:30 —7:00 p.m.
>                     Town Hall Training Room
>            1. Additions to Agenda - Chair (2 min)
>            2. Recognition of citizens present to discuss items not on
>               Agenda - Chair (3 min)
>            3. Introduction of new Committee Members – Chair (3 min)
>                   * Martha Hoylman
>                   * Allan Polak
>                   * Brian Russell
>                   * David Lewis 
>            4. Recognition of Ralph Beisner’s reappointment for a second
>               3-year term – Chair (1 min)
>            5. Introduction of Mayor Kevin Foy, Council Member Mark
>               Kleinschmidt and Town Manager Cal Horton – Chair (40 min)
>                   * Introduction of current committee members present –
>                     Chair
>                   * Discussion with Mayor and Manager regarding their
>                     view of Technology Committee’s role in Town
>                     Government - Chair 
>            6. Approval of May 17, 2005 Meeting minutes - Chair (3 min)
>            7. Report from Staff – Bob Avery (10 min)
>                   * Budget Progress Update
>                   * Update on Open Source Pilot Project
>                   * Status of the CivicPlus Web Project 
>            8. Smart Card presentation by CH Parking Services – Brenda
>               Jones (15 min)
>            9. Mayor and Council's referral for a follow-up report by the
>               Manager and Technology Committee of a citizen’s
>               recommendation to create a wireless Internet access
>               environment in the Northside neighborhood and make old
>               computers available for use by persons who otherwise would
>               not have access to computers and the Internet. - Chair (8
>               min)
>           10. Other Business added to agenda - Chair (5 min) 
>         ------------------------------------------------------------------------
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